If you've used OPTIC before or your organization is related to an existing OPTIC customer, you may qualify for a discount. Also, people move in their careers, sometimes changing the organizations they work for: through that, they bring their OPTIC experience to the new workplaces, therefore the applicable discounts.
OPTIC API: The API allows creating/updating or exporting OPTIC records. Enabling the API is a one-time fee of $900. Customizations of the API come at an extra cost.
Data Bridges (FTP): Automate data movement from your applications or database environment, such as HR apps, to OPTIC – usually as data in CSV (Comma-Separated Values) format. The cost of developing such bridges may range from $1,200 to $4,500 function of complexity. There is no way to provide a precise evaluation of the cost, as all depends on the specific data structure, data volume and pre-processing that needs to be done, e.g. to correct date formats, remove invalid characters or padding spaces, classify/centralize/convert data, etc.
LMS / Training Bridges: Automate importing of training from LMS / online training platforms to OPTIC through API calls. We have worked with some of our customers to interface with OSG Online (former Online Learning Enterprises) and Yardstick / Rapid LMS. The infrastructure could be easily extended to support other platforms. In case your organization helps us with that integration, which could potentially be used by other customers as well, that feature would be then offered to you for free / at absolutely no cost. For the existing bridges, the cost is $0.20 per employee training imported into OPTIC.
Online Training (OPTIC LMS): add-on module (additional subscription required / however, if not used, it does not cost anything extra), released August 2019 - allowing taking online training within OPTIC. Essentially any training material can be uploaded (files in various formats MP4, AVI, PDF, Power Point, Word, etc.) or linked externally (e.g. YouTube files) then structured in sections (or no sections / flat list), then the quiz questions can be defined with a rich set of configurations (e.g. defining the PASS criteria as 75% correct answers, quiz timeouts, mandatory questions, single or multiple answers. etc.); an employee would review the training material then answer the quiz; if passed, training is inserted under Employee Management / Training together with a certificate (QR code on certificate) and supervisors/managers/training admins are notified about the new training taken through business rules (similar notifications on FAIL). In terms of cost: $3 / ACTIVE LMS user (regular OPTIC users which actually accessed the Online Training in a particular month, e.g. your organization may have 500 employees but only 10 use the Online Training in a month: the cost would be $3 x 10 = $30 in that month, on top of regular OPTIC subscription). Volume discounts apply as well (e.g. over 300 users in a month: $2.75/user, over 700: $2.50/user, over 1000: $2.25/user, over 1500: $2/user). There is also a cost for storage, for active training material: $0.25/external link/month, $1/$100Mb file/month; for inactive (unused) training material: $0.05/external link/month, $0.20/$100Mb file/month. We are also offering an API for retrieving training data (JSON format) and training certificates. There are no extra setup or hidden fees, no minimum number of users, no long-term commitments, no cancellation fees. For a basic introduction, please watch this YouTube video (we are continuously adding new features - which are not shown in that video).
Electronic Forms (Templates): The cost for converting paper forms (one-two pages) into electronic forms is $200 a piece or $700 for a group of four. Those forms are used mostly to create OPTIC inspection records.
New Features and Custom Development: We can develop new features targeted to your own specific requirements. The changes must not impact normal operation of other customers and they must be consistent with the application, overall. Our hourly rate for such developments is $150, all done based on an approved statement of work - providing an hourly estimate. Results are gradually visible and we interact closely with our customers to get their feedback as things move forward. Developments which would benefit other OPTIC customers are executed at 50% of the total cost.
OPTIC Mobile: our mobile application (Android & iOS) complements the Web application and there is no extra cost to use it. Please see the MOBILE section for details.
Technical Support: Included automatically through the DEFAULT SOFTWARE. We are aiming to be very responsive to customer requests and suggestions, as well as to resolve any potential issues as quickly as possible.
For the DEFAULT SOFTWARE (Web application), without OPTIC API, data/LMS bridges or extra customizations, the cost is a function of the number of active employees (ae). That number reflects roughly the effort your subscription will put on our system and the database size.
Below are a few examples (monthly costs):
- 0 to 49 active employees: $250 ($5.10/ae)
- 50 to 99 active employees: $310 ($3.13/ae)
- 100 to 149 active employees: $420 ($2.82/ae)
- 150 to 199 active employees: $480 ($2.41/ae)
- 200 to 249 active employees: $540 ($2.17/ae)
- 500 to 549 active employees: $900 ($1.64/ae)
- 950 to 999 active employees: $1,440 ($1.44/ae)
- 1900 to 1999 active employees: $2,580 ($1.29/ae)
- 3000 to 3099 active employees: $3,900 ($1.26/ae)
- 5000 to 5099 active employees: $5,800 ($1.14/ae)
- 8000 to 8099 active employees: $8,900 ($1.10/ae)
There is also an initial setup fee (e.g. $750 for 0 to 49 ae, $775 for 50 to 99 ae, $800 for 100 to 149 ae and so on) which includes basic orientation and importing of a basic employee list from an Excel spreadsheet or CSV file. There is no long-term contract (30 days advance notice to stop using the Web app, with no penalties).
Please contact us for a formal quote.